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ARMY GOOGLE WORKSPACE INFORMATION PAGE

 
NOTE:  The Army has chosen to provide an alternate Email to all SPC (Specialist) and below, along with new Army personnel that ends in @usa.army.mil  

 

This is different than the @army.mil all CPL (Corporal) and above are provided. 
 
Information for this page was received from:  CaC Auth Instructions - Google Docs

 

Google Workspace is best experienced when using the Google Chrome web browser  

https://www.google.com/google_chrome/download

 

The Microsoft Edge web browser can also be used

 

 

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Windows Installation Steps
Step 1: Obtain a CAC Reader
Step 2: CAC Reader driver
Step 3: DoD Certificates
Step 4: Select the Authentication certificate when prompted

Army Google Workspace link (SPC and below):

https://mail.google.com/a/usa.army.mil

Enter your userid@usa.army.mil  

(example:  michael.j.danberry.mil@usa.army.mil)

 

 

 

Step 1:  Enter your full firstname.middleInitial.Lastname.mil@usa.army.mil email address, then click Next

 


Step 2:  Your browser will be redirected to the Army login page at login.microsoft.us where you will now enter firstname.middleInitial.Lastname.mil@army.mil (removing the usa), then click Next

 

 

 

Step 3: Select your CAC Authentication certificate (usually only one cert will show up), then click OK

 

 

 

Step 4:  Enter your 6-8 digit CAC PIN, then click OK

 

 

 

Step 5:  You can select Yes or No  Either way, it will ask you this every time

 

 

 

Step 6:  At this point you are logged in and you can access the capabilities of Google Workspace

 

 

 

Problem 1: How can I check my Army Google Workspace other than via webmail ?

 

INFORMATION:  The Army Google Workspace Email does NOT have the ability to be accessed using Outlook or other email program on a computer. This means it cannot be set it up on a personal computer using Outlook.

 

Solution 1-1:  You may be able to utilize Hypori (CAC enabled link to AESMP) on your personal mobile device.

 

 

 

Problem 2: How do I add my PIV Authentication certificate to my CAC, so, I can access my email?

.

Information:  All CACs issued after February 2018 have the PIV / Authentication certificate already active, therefore no reason to go through this process

 

Solution 2-1:  If your CAC was issued before February 2018, then Follow guidance on PIV page.  This should not be an issue as max life of a CAC is 3 years.  So, a February 2018 CAC would have expired in February 2021. 

 

NOTE: The process will work for changing the email address on the CAC from your former @mail.mil to your new @army.mil or @usa.army.mil (Google Workspace users ONLY)

 

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Problem 3:  How do I get support for my Army Google Workspace account?

 

Solution 3-1 (when at Home or Work):  Contact the Army Enterprise Service Desk - Worldwide by calling:  866-335-2769 24x7 or go to:  https://aesd-w.army.mil

 

 

 

  

Problem 4:  I am stationed in [or visiting] a foreign country and am unable to access my military email from my personal computer.  What can I do?  Also helps problems accessing DoD sites from the USA when receiving messages regarding DNS.

 

Solution 4-1:  Try changing your DNS server IPs and see it this works for you.

Here's How in Windows 11 to manually configure the DNS settings.

1.  Right click on your Wireless / Ethernet connection (down by your clock)

2.  Select Open Network & Internet settings

3.  Click your active internet connection (Wi-Fi or Ethernet)

5.  Select your internet connection name properties

6.  Scroll down to DNS server assignment and click Edit

7.  Select Manual from the drop down

8.  Toggle the IPv4 button to the right, it should now show the word on

9.  This is where you manually add DNS server IPs:

 NOTE: It is up to you if you want to use Quad 9 or Cloudflare.  You might try each of them separately.   

  

Quad 9 - enter 9.9.9.9 for Preferred DNS server, and 149.112.112.112 for alternate DNS server.  Click Save.  Wait a few minutes, then try to access the site again.

  or

Cloudflare - enter 1.1.1.1 for Preferred DNS server, and 1.0.0.1 for alternate DNS server. Click Save.  Wait a few minutes, then try to access the site again.

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If you are a Spectrum customer, you may need to change the DNS on your router, changing it on the client doesn't seem to allow access for some users like the ideas above.

 

Solution 4-1a:  Try changing your DNS server IPs and see it this works for you.

Here's How in Windows 10 to manually configure the DNS settings.

1.  Right click on your Wireless / Ethernet connection (down by your clock)

2.  Select Open Network and Sharing Center, or Open Network & Internet settings

3.  Click Change Adapter Settings, or Change adapter options

4.  Right Click on your active internet connection (example: Wi-Fi or Local Area Connection), select Properties

5.  Under This connection uses the following items: scroll down and click on Internet Protocol Version 4 (TCP/IPv4), then click Properties

6.  Select the option Use the following DNS server addresses:.  This is where you manually configure your DNS servers:

 NOTE: It is up to you if you want to use Quad 9 or Cloudflare.  You might try each of them separately.   

  

Quad 9 - enter 9.9.9.9 for Preferred DNS server, and leave 149.112.112.112 for alternate DNS server.  Click OK, then click Close

  or

Cloudflare - enter 1.1.1.1 for Preferred DNS server, and 1.0.0.1 for alternate DNS server. Click OK, then click Close

.

If you are a Spectrum customer, you may need to change the DNS on your router, changing it on the client doesn't seem to allow access for some users like the ideas above.

 

Here's How on a Mac to manually configure the DNS settings. 

1.  Click Apple icon -> System Preferences, Network.  

2.  Select the network connection service you want to use (usually Wi-Fi or Ethernet, unless you named it something else) in the list, then click the Advanced (button). 

3. Click the DNS (tab), click the (+) at the bottom of the DNS Servers list.  This is where you will add DNS server IP addresses. 

NOTE: It is up to you if you want to use Quad 9 or Cloudflare.  You might try each of them separately.

 

Quad 9 - enter 9.9.9.9 and leave alternate DNS blank

  or

Cloudflare - enter 1.1.1.1 for first line and 1.0.0.1 the second line

 

4. When you're finished, click OK, then close the open window

 

If you are a Spectrum customer, you may need to change the DNS on your router, changing it on the client doesn't seem to allow access for some users like the ideas above.

 

Solution 4-2:  Overseas personnel may need to try a VPN solution

 

Solution 4-3:  Contact the Army Enterprise Service Desk to let them know you are having problems.

 

 

 

Problem 5:  What do the 3 letters mean after your name and before the @ sign? 

Example:  first.m.last.mil@army.mil

 

Information 5:

email Personas

 

Information 5a:

The Authentication certificate is comprised of your 10 digit DoD ID number followed by 6 more digits

 

The 1st digit is the Organizational Category

1 = Federal Government Agency

2 = State Government Agency

3 = Commercial Enterprise

4 = Foreign Government

Source:  Paragraph 5.1.5.2.8 https://militarycac.org/files/DoD_PIV_Transitional_Implementation_Guide.pdf

 

The 2nd through 5th digits are the Agency Code

2100 = Department of the Army

5700 = Department of the Air Force

1700 = Department of the Navy

1727 = Department of the Navy - US Marine Corps

9700 = Department of Defense - Other Agencies

7008 = US Coast Guard

7520 = US Public Health Service

1330 = National Oceanic and Atmospheric Administration

Source:  Paragraph 5.1.5.2.1  https://militarycac.org/files/DoD_PIV_Transitional_Implementation_Guide.pdf

 

The 6th digit is the Person / Organization Association Category

1 = Employee, example: NAF (Non Appropriated Funds)

2 = Civil, example:  CIV or LN (Civilian or Local National)

3 = Executive Staff

4 = Uniformed Service, example: MIL (Military)

5 = Contractor CTR (Contractor)

6 = Organization Affiliate, example: NFG / Volunteer / Foreign Military (Non-Federal Government)

7 = Organization Beneficiary

Source:  Paragraph 5.1.5.2.10  https://militarycac.org/files/DoD_PIV_Transitional_Implementation_Guide.pdf

 

 

 

 

 If you have questions or suggestions for this site, contact Michael J. Danberry

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Last Update or Review:  Friday, 01 December 2023 16:03 hrs

 

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